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  1. SAP SuccessFactors Reporting and Analytics Quick Tips: With GDPR Coming, Now is the Time to Move Forward from Classic Reporting Tools

    By: Mike Hoekstra, Professional Services Consultant

    This post is another in a series of SAP SuccessFactors Reporting and Analytics Quick Tips.

    The European General Data Protection Regulation (GDPR) becomes effective on 25 May 2018. In this article, I’ll explore the impacts on SAP SuccessFactors Reporting and Analytics Tools and what moves you should make.

    What is GDPR?

    Simply put, GDPR requires businesses to protect the personal data and privacy of EU citizens.

    The focus of this article is narrowly focused on SAP SuccessFactors Reporting Tools, but if your company does business in the EU, this should be a part of a larger conversation around GDPR in your organization.

    What SAP SuccessFactors Reporting and Analytics Tools Support GDPR?

    The good news is that the SAP SuccessFactors Reporting and Analytics tools that DOsupport GDPR are very likely the tools that you primarily use today.

    The following SAP SuccessFactors Reporting and Analytics tools support GDPR:

    • AdHoc-based Reporting Tools, including Report – Table, Report – Custom (AdHoc BIRT/XLSM), Report – Canvas (ORD) Live Data, Detailed Reporting, Tiles and Dashboards 2.0
    • Advanced Reporting, inlcuding Canvas (ORD) – Advanced Reporting
    • Workforce Analytics & Workforce Planning

    Note: One important additional requirement for GDPR compliance enablement in SAP SuccessFactors is to enable Role Based Permissions (RBP).

    What about Classic Reporting Tools?

    It is time to have a plan to move forward beyond the Classic Reporting Tools.

    Legacy “Classic” Reporting Tools include the following

    • List Views
    • Spotlight Views
    • Spreadsheet Reports
    • Classic Reporting
    • Dashboards 1.0
    • Detailed Document Search

    It has likely been some time since you’ve used these tools, but if you’ve had SAP SuccessFactors implemented for more than a couple of years, it is also likely that they are still turned on.

    These legacy Classic Reporting tools do NOT support GDPR, and I recommend to turn these tools off.

    Even if your company is not impacted by GDPR, while these legacy tools may remain functional, they are no longer supported by SAP. Therefore it is a good idea to have a plan to move forward beyond the Classic Reporting Tools.

    What if some of my users still use Classic Reporting Tools?

    SAP SuccessFactors has delivered next-generation Reporting Tools

    SAP SuccessFactors has delivered next-generation Reporting Tools that well exceed the functionality and usability of the Classic Reporting Tools. So for example, if you need to replace the List Reports, you can use ORD/Detailed Reporting or AdHoc; if you need to replace dashboards using Dashboards 1.0, you can use Tiles and Dashboards 2.0, etc.

    How do I turn off Classic Reporting Tools?

    To turn off Classic Reporting Tools, contact SAP Support or your SAP SuccessFactors Support Partner. They can disable these tools in provisioning.

    I’d like more information about GDPR and might need some help

    If you like to learn more about GDPR compliance and SAP SuccessFactors, check out Aasonn’s GDPR services, including our upcoming GDPR webinar on 22 March 2018.

    Conclusion

    If GDPR impacts your organization, a holistic approach to GDPR compliance is needed. Make sure your SAP SuccessFactors Reporting Tools are part of that analysis.

    ABOUT THE AUTHOR
    Mike Hoekstra is an SAP® SuccessFactors® Reporting and Analytics expert at Aasonn, an SAP® Gold Partner.  He is certified in SAP® SuccessFactors® Reporting Tools, and as a Workforce Analytics (WFA) Technical and Functional Consultant.  He leads new implementations, delivers training sessions, and assists clients in developing complex reports and analyses. Follow him on Twitter @HoekAnalytics

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